-Includes everyone: 360° panoramic 1080P HD camera, 6 mics and Hi-Fi speaker.-3 AI video modes: Swivel lens with 3 video modes on your command for various scenarios.-Optimized voice pickup: Exclusive ProperClean DSP algorithm features noise reduction.-Plug and play: Launch meetings instantly via remote control or physical buttons.
$665.00$699.99
Nearity C45
-All-in-one Camera for Small/Huddle Room -Built-in optimized Speaker & Noise Reduction Mics -AI-Powered Auto Framing & 5X Zooming -Easy Setup & Enterprise-Grade Privacy Protection -Diverse Compatibility & Tailored Configuration
Hybrid meetings have become the new standard, reshaping how businesses communicate. This guide provides insights into the necessary technology for conducting effective hybrid meetings, focusing on video conferencing cameras, interactive whiteboards, microphones, and meeting room management software. By evaluating your team’s needs, this guide helps businesses select the right tools for seamless collaboration, ensuring both remote and in-office participants are equally engaged.
Hybrid meetings are no longer just a trend; they’re the new standard. With 71% of large organizations (5000+ employees) hosting hybrid events in 2022, it's clear that this model is reshaping how businesses connect. But with hybrid work and meetings, many teams are facing challenges—particularly when it comes to ensuring remote and in-office participants feel equally engaged and involved.
Have you found yourself asking:
Why does my hybrid meeting setup feel unbalanced?
How can I make sure remote participants stay engaged and don’t feel like outsiders?
What equipment and technology are truly necessary for a productive hybrid meeting?
If these are some of the questions on your mind, you’re not alone. The right hybrid meeting solutions and technology can completely change the experience, making hybrid meetings just as effective as in-person ones. In this guide, we’ll walk through the hybrid meeting equipment you need, the role each piece of technology plays, and why it matters for seamless communication. Let’s dive in!
The Essential Equipment for Hybrid Meetings
A successful hybrid meeting relies on several key pieces of hybrid meeting technology working together seamlessly. Let’s break down the essential equipment and how they help make your meetings run smoothly.
High-Quality Video Conferencing Camera
When you have participants in the room and others joining remotely, it’s crucial to have a high-quality camera that ensures both groups can see and interact with each other clearly. The best video conferencing cameras provide wide-angle coverage, clear video, and the ability to capture everyone in the room—especially if people are scattered across a large table or room.
A 360-degree camera is particularly useful because it automatically adjusts to capture whoever is speaking, providing a natural, engaging experience for remote participants. With a 360-degree view, no one is left out of the conversation, no matter where they’re sitting in the room.
Recommended Solution
If you're looking for a solution that makes this happen effortlessly, the Nearity C50is an excellent choice. This all-in-one meeting camera provides 360-degree coverage, so your hybrid meetings are inclusive, engaging, and dynamic. Whether you're hosting a brainstorming session or a strategy meeting, the C50 ensures everyone—remote or in the office—feels equally included.
A user review from Frank Jacob, a Sales Manager, sums up the difference it makes:
"We host multiple meetings a week with folks working from home. Since switching to this setup, remote participants feel significantly more engaged because they can clearly see whoever is speaking. It’s made a huge difference—meetings are now 10x more effective and there’s no more wasted time because everything is so clear."
This camera will cover the entire room, ensuring that no one is left out of the conversation, whether they’re in the office or participating remotely.
Interactive Whiteboard for Seamless Collaboration
For many meetings, a whiteboard is crucial for collaboration. Whether you’re brainstorming, strategizing, or reviewing important ideas, having a visual element can help engage participants and drive the conversation forward. But in a hybrid meeting, you need a smart whiteboard that integrates seamlessly with your video conferencing setup.
A smart whiteboard allows you to draw, take notes, share documents, and even interact with remote team members—all in real-time. The ability to collaborate visually with both in-office and remote colleagues boosts engagement and makes hybrid meetings more effective.
Recommended Solution
The NearHub Board S Pro is an all-in-one solution that provides more than just a whiteboard. With a built-in 4K camera, 8 microphones, and Windows 11 compatibility, it allows you to share content, capture discussions, and seamlessly run apps like Zoom and Microsoft Teams. Whether you’re taking notes or running an interactive session, this smart whiteboard ensures your team is fully engaged, no matter where they are.
Microphones and Audio Equipment
While video quality is crucial, audio is just as important. Even with great video, poor sound quality can ruin the flow of a meeting, especially in a hybrid setting. Clear audio allows remote participants to follow along and respond without delays or misunderstandings. It’s important to have the right microphones and speaker systems to ensure everyone in the room is clearly heard.
In large or medium-sized meeting rooms, additional microphones may be necessary to capture voices clearly from different parts of the room. A microphone system that picks up sound evenly throughout the space is key to ensuring that remote participants don’t miss out on any part of the discussion.
The Nearity C50 camera comes with built-in microphones designed for hybrid meeting spaces. These microphones are strategically placed to pick up voices from across the room, ensuring that remote participants hear everything clearly. For larger rooms, you can always add more microphones or a speakerphone system for optimal sound coverage.
Screen and Display Setup
When you’re running hybrid meetings, it’s essential to have a good screen setup to share content. Whether you're showing slides, documents, or other visuals, having a large, clear display ensures that remote participants can follow along easily.
A dual-screen setup is ideal—one screen for the video conference and another for presenting content. This setup keeps everything organized and prevents the video from crowding the content you're sharing. A screen dedicated to displaying video participants and another for content allows for smooth transitions between discussion and presentation.
Meeting Room Management Software
Technology doesn’t stop at cameras and microphones; integrating meeting room management software can help automate and optimize your hybrid meetings. These tools handle scheduling, launching, and managing meetings, reducing the administrative burden and allowing your team to focus on what matters most—collaboration.
Popular software like Zoom Rooms, Microsoft Teams Rooms, and Google Meet Rooms can integrate seamlessly with your hybrid meeting technology, making sure your meetings run smoothly from start to finish.
Best Hybrid Meeting Technology: Choosing the Right Tools for Your Needs
Choosing the right technology is about understanding the unique needs of your hybrid meeting setup. Factors like meeting size, room configuration, and frequency will influence your decision. Here are some questions to help you evaluate the right tools for your team:
How often do you host hybrid meetings? If hybrid meetings are part of your daily routine, investing in high-quality cameras like the Nearity C50 and interactive whiteboards will pay off in the long run.
What’s the size of your meeting room? Larger spaces may need multiple cameras and microphones to ensure everyone is captured clearly. In smaller rooms, you may get by with fewer devices.
Which platforms do you use? Be sure that the technology you choose integrates well with the platforms you’re already using, such as Zoom or Microsoft Teams.
Hybrid Meeting Solutions for Different Teams
Depending on your team size and room configuration, your hybrid meeting technology needs will vary:
Small Teams (Under 10 people): A quality video camera like the C50 and a screen may be all you need. You can rely on built-in microphones for smaller spaces.
Medium Teams (10–30 people): You’ll likely need additional microphones and screen management software to keep things running smoothly. The interactive whiteboard will also be a great addition for collaboration.
Large Teams (30+ people): For large teams, you’ll need multiple screens, cameras, and microphones. More sophisticated hybrid meeting solutions will help integrate these tools seamlessly.
For more details, check out The 2025 Hybrid Meeting Playbook. You'll find more insights on how the right tools can transform your hybrid meetings and keep your team aligned no matter where they are.
The Future of Hybrid Meetings
As hybrid work models continue to evolve, companies are adapting to new tools and technologies to keep meetings effective and engaging. In fact, 61% of companies with hybrid work models have adopted at least two video conferencing platforms. This trend shows that the future of hybrid meetings will likely bring even more integration, flexibility, and innovation.
For businesses looking to stay ahead of the curve, investing in the best hybrid meeting technology will ensure that your team remains connected, productive, and engaged—no matter where they’re working from.
Frequently Asked Questions (FAQs)
Q: What’s the best camera for hybrid meetings?
A: The Nearity C50 is one of the top choices. Its 360-degree view ensures that everyone in the room is visible and engaged, making it ideal for hybrid meetings.
Q: How do I keep remote participants engaged?
A: High-quality video and audio equipment, like the Nearity C50 camera and interactive smart whiteboard, ensures that remote participants feel like they’re part of the conversation.
Q: Do I need extra microphones for hybrid meetings?
A: Larger meeting rooms may require additional microphones or speaker systems to ensure clear audio for all participants. The C50 comes with built-in microphones, but you can add more for larger spaces.
Q: What’s the best hybrid meeting platform?
A: Zoom, Microsoft Teams, and Google Meet are all great platforms for hybrid meetings, and they integrate easily with devices like the C50 and interactive whiteboards.
sales@nearhub.us
